The eRecruiter support a XML feed that allows to export applicants to other systems based on either applicant ID, a search query or applicant status. The feed allows simple pagination and can be configured for the data that is required by the external consumer. The following data can be exported by the applicant export feed:

applicant data (mandatory)
applications (optional)
history (optional)
documents as UNC paths (for on premise customers only) or inline BASE64-encoded (optional)

Example XML

<?xml version="1.0" encoding="utf-8"?>
<applicants>
  <applicant>
    <id>1234567</id>
    <gender>male</gender>
    <title></title>
    <firstName>John</firstName>
    <lastName>Doe</lastName>
    <titleAfterName>MSc</titleAfterName>
    <street>Street 123</street>
    <zipCode>12345</zipCode>
    <city>City</city>
    <country>Austria</country>
    <birthdate>01-Jun-1900</birthdate>
    <phone>123-123-123</phone>
    <email>wolkerstorfer@gmail.com</email>
    <nationality>Austria</nationality>
    <updateDateUser>13.06.2016 13:59:04</updateDateUser>
    <updateDateApplicant>22.04.2016 15:14:43</updateDateApplicant>

    [...optional custom fields for application...]
 
    <experience>
      <company>ePunkt Internet Recruiting GmbH</company>
      <position>Master of Recruiting</position>
      <tasks>a lot of tasks</tasks>
      <quitReason>current position</quitReason>
      <careerLevel>4 - Management</careerLevel>
      <beginDate>Dec-2000</beginDate>
      <endDate></endDate>
    </experience>
    [...more experience...]    

    <education>
      <type>University</type>
      <location>Linz</location>
      <specialization>Recruiting</specialization>
      <isFinished>True</isFinished>
      <beginDate>Oct-2008</beginDate>
      <endDate>Jul-2010</endDate>
    </education>
 
    [...more education...]

    <document type="CV" format="pdf">\\path\to\document\cv.pdf</document>
    <document type="Photo" format="jpeg">\\path\to\document\photo.jpeg</document>
 
    [...more documents...]

    <job>
      <id>10907</id>
      <name>Senior Recruiter</name>
      <jobStatus>Open</jobStatus>
      <applicantJobStatus>Declined</applicantJobStatus>
      <user>Sue User</user>
    </job>
 
    [...more jobs...]   

    <history date="08/08/2013 22:00:44" user="">
      <type>Erstellung</type>
      <subject><![CDATA[]]></subject>
      <body><![CDATA[]]></body>
    </history>
 
    [...more history...]
    
  </applicant>
</applicants>

Applicant Data

These fields represent the applicant's base data and some meta-information. There may be some additional custom fields included in the feed which are based of the eRecruiter customization.

Field	Type	Description
id	number	eRecruiter ID
gender	male\|female\|other	gender
title	string	academic title before name
firstName	string	first name
lastName	string	last name
titleAfterName	string	academic title after name
street	string	street address
zipCode	string	address ZIP code
city	string	address city
country	string	address country
birthdate	date (DD-MMM-YYYY)	birth date
phone	string	phone number
email	string	e-mail address
nationality	string	nationality/citizenship
updateDateUser	date (DD.MM.YYYY HH:MM:SS)	date of last update by eRecruiter user
updateDateApplicant	date (DD.MM.YYYY HH:MM:SS)	date of last update by applicant

Experience

The applicants work experience.

Field	Type	Description
company	string	name of company
position	string	name of position
tasks	string	description of performed tasks
quitReason	string	reason for quitting
careerLevel	string	job/career level (based on customization)
beginDate	date (MMM-YYYY)	start date of job
endDate	date (MMM-YYYY)	end date of job (can be empty)

Education

The applicant's education.

Field	Type	Description
type	string	type of education (based on customization)
location	string	location of education, i.e. a city name
specialization	string	description of the education
isFinished	boolean	flag if the education has been finished
beginDate	date (MMM-YYYY)	start date of job
endDate	date (MMM-YYYY)	end date of job (can be empty)

Document

The applicant's document either as UNC-paths or inline as encoded documents.

Field	Type	Description
type	string	type of document (based on customization)
format	string	file format (MIME type)
content	string	path to the document or BASE64-encoded document

Job (Application)

The applicant's applications in the eRecruiter. There may be additional information, if the applicant accepted a job and hiring information has been added.

Field	Type	Description
id	number	eRecruiter job ID
name	string	name of the job
jobStatus	string	status of the job
applicantJobStatus	string	status of the applicant regarding to the job
user	string	name of the responsible eRecruiter user

History

The applicant's history in the eRecruiter including all history entries that were generated by the system or the eRecruiter users.

Field	Type	Description
date	date (MM/DD/YYYY HH:MM:SS)	date of history entry
type	string	type of entry
subject	string	subject/title
body	string	body text

Usage

The applicant export can either be used through the eRecruiter backend or through a web service. The eRecruiter user must have permissions to export data to either one of it.

eRecuiter

The eRecruiter backend user interface can be found under .../Modules/Export/.

Web service

The webservice URL is .../Services/ApplicantExport.ashx

Export modes

There are two possible export modes for either one or multiple applicants.

Common Parameter

Parameter	Type	Description
user	number	The ID of the user. The user must have the permission to export data. Required.
pass	string	The user's hashed password. Required.
documents	Ignore\|LocalPaths\|Encoded	Include the documents as paths (LocalPaths) or include them as a base 64 encoded string (Encoded). The default value is "Ignore".
history	true\|false	Include the history information or not. The default value is "false".
jobs	true\|false	Include the jobs of an applicant or not. The default value is "false".

Mode 1 - Single applicant export

Parameter	Type	Description
applicantId	number	The identifier of the applicant to export.

Mode 2 - Multiple applicant export

Parameter	Type	Description
statusGroups	{StatusGroup[,Date]\|}	StatusGroup: Accepted\|Denied\|One\|Two\|Three\|Four Date: YYYY-MM-DD Filters any applications in the specified status group, starting at the date if provided.
filter	string	Filters the applicants by a search phrase.
date	date	Starting from the date provided to the current date.
take	number	Specifies the number of applicants to be taken.
skip	number	Specifies the number of applicants to be skipped.

Status Groups of applicants

The four status groups of open applicants are mapped to the parameter values as shown in the table below.

Rejected applicants have status group "Denied". Placed applicants have status group "Accepted".

Status group	Parameter value
First status group	One
Second status group	Two
Third status group	Three
Fourth status group	Four

eRecruiter Knowledge Base

Applicant Export / Bewerber Export