What about contact roles?
You can restrain you company portal Users by giving them certain roles. So not every contact person can see all documents of your applicants or decide if the applicant is a good one - you can decide what your contact are allowed to do on the company portal
How can I modify the contact roles?
The contact roles can be modified over the Administration rights - if you don't have this rights our support will modifiy the roles of your contacts for you - in the following list are all possible rights - please constallate your contact roles with these rights.
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Applicant
| Rechte | Auswirkungen |
|---|---|
| Allow applicant document upload | Users can upload applicant documents - depending on the document type |
| Review applicant video interviews | User can see the applicants interviews and videos |
| Create applicants | Users can add new applicants |
| Edit applicant tags | Users can tag applicants to find them quicker or to add information |
| View accepted applicants | Users can see accepted applicants on the enabled jobs |
| View public and non public documents | Users can see all documents of the applicant, even contracts |
| View history | Users can see the history of the applicants |
| View applicant profiles | Users can see the applicants profile |
| View applicant videos | Users can see application videos of the applicants |
| View own histroy | User can only see what they have done in the histroy |
| View public applicant documents | Users can see all documents, which the applicant can see too - no contracts or special documents with the document type 'internal' |
| View reports | Users are able to see the applicant reports |
| View applicant tags | Users can search after tags |
Application
| Rechte | Auswirkungen |
|---|---|
| Allow interview protocols | Users can add an interview protocoll |
| Edit applicant rating | Users can change the rating of an applicant |
| View application dates | Users can see the date of the application |
| View application ratings | Users can see the rating of job-applicant |
| View external appointments | All external appointments are shown |
| View internal appointments | All internal appointments are shown |
General
| Rechte | Auswirkungen |
|---|---|
| Allow conversations | Users can communicate with -communication groups - like Recruiter; recruiting agencies and other company portal users |
| Unrestricted e-mail recioients | Allow Users to communicate with every contact person via mail |
| Edit custom fields | Users can edit custom fields |
| Access general workflow transitions | Users can make decision with the offered workflow - for example: Manager - role: Is allowed to decide if the applicant is a good one Assistend - role: Not allowed to do a workflow transition |
Job
| Rechte | Auswirkungen |
|---|---|
| Allow job publications | Users can publish jobs on publication channels |
| View job documents | Users can see job documents |
| Create jobs | Users can add new jobs |
| View job ad | Users can see the job ad |
| View jobs | User can see their recommended jobs |
I have the roles, but how can I choose, who should have which role?
Click on your account - "Account's location and contact persons" - in the edit modus of your contact person is the possibility to choose a role - save afterwards
